Branch Meeting Room Guidelines
Before booking a branch meeting room, please read these guidelines carefully. When you reserve a room you agree to follow these rules. We may suspend your use of meeting rooms for up to 6 months if you fail to do so.
Guidelines
- Your event must be open to all.
- You may not exceed the room capacity limit.
- You may not use Library meeting rooms for more than 10 hours per month.
- Your event must occur during regular Library operating hours:
- The event must end 15 minutes before the Library closes, and you must completely vacate the premises when the Library closes.
- Please include setup and cleanup time in your reservation request.
- If necessary, please cancel your reservation at least seven (7) days before the scheduled event.
- We will cancel your reservation if you have not arrived by 30 minutes after the scheduled event time.
- Library meeting rooms are available only for non-commercial use. This means that:
- You may not collect or request to collect any fees, donations, and/or money for the event.
- You may not advertise or sell any products, memberships, or services.
- You may not collect contact information from event attendees, as doing so for the purpose of registering, selling, or advertising is prohibited.
- To protect the privacy of Library patrons, you may not use a ticketing or registration service that requires an email address or other contact information in order to register.
- Any promotional materials created for your event must not include information intended to promote commercial businesses. Promotional materials include press releases, flyers, posters, online announcements via websites, blogs, social media, etc.
- Any signs or flyers promoting your event must be approved by a Library branch manager or supervisor on duty prior to posting.
- Signs and flyers may be placed in library areas only if approved by Library staff.
- Do not publicize your event until your room reservation is confirmed.
- Unless the Library is a confirmed co-sponsor, do not list the Library as a sponsor of the event.
- Please include this statement on all promotional materials: “This event is NOT sponsored by The Seattle Public Library.”
- Serving or consuming alcohol on Library premises is prohibited.
- Aside from the tables, chairs, digital monitor, and whiteboards already available in the meeting room, you will need to supply any furniture and/or equipment needed for your event.
- Library staff cannot assist with room setup.
- Please leave the meeting room as you found it once your event ends.
- If your event includes decorations, please attach them to tack-able surfaces only and do not use tape on the meeting room’s walls or windows.
- You may not light candles or use helium-filled balloons.
- You are responsible for keeping the meeting room clean.
- Please place garbage in waste bins in the meeting room. Excess garbage must be removed from Library premises.
- We will charge you for any damage, cleaning, or waste disposal required beyond the Library’s normal janitorial service.
- You are responsible for maintaining a reasonable noise level and will comply with staff requests to lower noise volume. Please do not use amplifiers or megaphones.