What equipment and services does the Library provide?
Most branch library meeting rooms have tables, chairs, and whiteboards available for public use. Except in special circumstances negotiated with the branch manager, the Library is unable to provide any other equipment or A/V services to branch library meeting room users.
How is the layout of space for my event decided?
Branch libraries are not able to assist with room set-ups. If you change the set-up of a room, you are responsible for returning the room to its original set-up. Library exhibits, furniture, and equipment, other than meeting room chairs and tables provided for public meeting use, may not be moved by you or your agent(s) without permission of the branch manager.
Where do my guests enter the library?
Generally, your guests enter through the building's main entrance; all meetings must take place during normal open hours. However, depending upon the branch library, the entrance for your event may be at a different location than the main entrance. This will be discussed prior to the event.
May I give out a telephone number for receiving messages during my meeting or for information regarding the event?
No. The Library cannot accept messages for you or your guests, and you may not list The Seattle Public Library phone numbers in publicity materials or as contact numbers for information about your event. The Library requests that all event materials and other information include a contact number for your group.
What are the Library's rules on signage and decorations?
All banners, signs and display materials used in connection with an event or meeting at the branch libraries must be approved by the branch manager. All signage and decorations must meet the city of Seattle's safety and fire standards. Materials may not be affixed to any surface, (i.e. walls, windows, floors, furniture or fixtures) at branch libraries without approval by the branch manager. No signs or other materials may be posted outside the branch meeting room without explicit permission of the branch manager or, in a few cases, where specific space is designated for that purpose.
May I list The Seattle Public Library as a sponsor?
No. Event materials may not list The Seattle Public Library as a sponsor of an event or meeting unless previously agreed to by the city librarian or her designee. If the Library is not a sponsor, your promotional materials must include the following words: "This event is not sponsored by The Seattle Public Library." We request you use the street address of the branch library as your location. A line stating "...at The Seattle Public Library" is allowed on your event materials. Do not issue any event materials until The Seattle Public Library Application for Branch Meeting Room Use has been signed and approved.
Do I need to notify the Library about coverage by the press?
Yes. The Library's communications director will help your group identify on-site press needs; however, the work of the library may not be disrupted. Press conferences or special needs, such as cable TV coverage, must be approved. Accommodations for the press may entail costs.
Parking
Most branch libraries have free designated parking areas that are available on a first-come, first-served basis.
What else do I need to know?
- Library staff and any member of the public wishing to attend your event may enter your meeting at any time
- Animals (with the exception of service animals) may not be brought onto Library premises or grounds unless part of a Library-sponsored program.
- No activity that generates smoke or flame is permitted.
- The Library is not responsible for items or equipment left in the building before, during or after an event.
- The Library reserves the right to take photographs of events for its own records and for future promotional materials.
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