Libraries for All
www.spl.org/lfa/index.html
Capital Program Office:
capital.program@spl.org
1000 Fourth Ave.t
Seattle, WA 98104
(206) 386-4624

approved 5/18/99

A RESOLUTION re-affirming the Library’s commitment to enhanced financial reporting to the public in the implementation of the Libraries for All capital plan, and establishing a Citizen Implementation Review Panel.

WHEREAS, the the Library Board desiress to provide the citizens of the City with the maximum assurance that the bond funds approved through Proposition 1 on November 3, 1998, will be spent as described in the "Libraries for All" Plan;

NOW, THEREFORE, BE IT RESOLVED BY THE SEATTLE PUBLIC LIBRARY BOARD OF TRUSTEES:

Section 1. Citizen Implementation Review Panel.

A. While not relinquishing any of its fiduciary or legal responsibility over the expenditure of Library capital and operating dollars provided through Proposition 1, the Board desires to work closely with other citizens who can provide constructive criticism and act as a sounding board for community opinion. To that end, the Library Board will establish, by June 30 March 31, 1999, a Citizen Implementation Review Panel, which will have fifteen (15) thirteen (13) voting members. The membership will be composed of six (6) members from the City Neighborhood Council to represent the six geographic regions of the city, one (1) member from the City Neighborhood Council to serve at large, seven (7) six (6) members at large chosen by the Library Board, and one (1) member chosen by the other 14 12 members, all members to be confirmed by the City Council. chosen by three (3) nominators, one of whom shall be appointed by the Chair of the City Council Culture, Arts, and Parks Committee (or its successor), one of whom shall be appointed by the City Librarian, and one of whom shall be appointed by the City Neighborhood Council. The three nominators shall serve on the Panel, and in addition each shall select two other people to serve on the Panel. All nine members so chosen must vote to approve their own panel; if one or more are not approved, new choices must be made. Representatives will serve staggered terms of one to three years, and may be re-selected at the end of his or her term.

B. In addition to other public processes to be undertaken by the Board in the implementation of the Plan, the Panel may solicit public comments regarding expenditures and financial accounting, or any other subject related to the implementation of the Libraries for All plan, and will provide citizens an opportunity to provide feedback, air grievances or raise concerns about the implementation of the Plan, or about any significant changes from the Plan being contemplated by the Board;

C. The Board and Library staff will give the Panel access to the financial and accounting records as specified in Section 2 of this Resolution;

D. The Board will allow the Panel to use public library facilities, without rental charge, for its meetings, and will use reasonable efforts to secure other City space for these purposes when necessary;

E. The Panel may establish its own procedures;

F. As part of other public processes for the use of the Opportunity Fund, the Board will seek specific recommendations from the Panel regarding allocations of the Fund;

G. The Panel will make recommendations to the Board about ways to use design to bring efficiencies to the construction and maintenance of new and improved library facilitiesshall ;

H. The Panel may make recommendations directly to the Board, and the Panel may also, at its option, refer legislation directly to the City Council for referral to the Culture, Arts, & Parks Committee, or its successor;

I. The Library will provide staffing and materials, adequate in an amount between $15,000 and $20,000 per year, with inflation adjustments, to support the Panel’s meetings, notices, and proceedings.

J. Meetings of the Panel will be open to the public unless, had the Panel been subject to chapter 42.30 RCW, that law would not have required that the meeting or portion of the meeting be open to the public.

Section 2. Enhanced Financial Reporting.

A. It is the intent of the Board Board that the financial accounting for the Libraries for All plan will set the highest possible standard for public disclosure and integrity. To this end, the Library willshall observe the following procedures:

1. All records of expenditures of Bond funds, private donations, and other public fund sources to implement the Plan, and all available projections of future expenditures to implement the Plan, will be made available to the public in reports issued no less often than once per month. All such reports will include information that is current through the end of the most recent past month.

2. All such reports will include a breakdown to show the specific dollar amounts expended or projected to be expended for each individual neighborhood branch library, the central library, or the overall administration of the Plan.

3. Summaries of all such reports will be made publicly available electronically on the Internet and in printed form at the central library and at all neighborhood branch libraries.

4. The Library will use best efforts to provide access to information, during normal business hours at the central library within ten working days, when an individual makes a specific, detailed request for identifiable records which contain information that is not available in any such report (including, but not limited to, copies of receipts documenting specific expenditures.)

Section 4. One Percent for Art.

It is the intent of the Board that any artworks required to be purchased for the Plan under a "One Percent for Art" program or any similar program shall be located at the site of or within the facilities of a neighborhood branch library or the central library.

ADOPTED by the Board of Trustees of the Seattle Public Library Seattle Public Library Board of Trustees this 18^th day of May 1998.

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Betty Jane Narver, President

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Gordon McHenry, Vice President

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Linda Larson, Trustee

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Greg Maffei, Trustee

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Gilbert W. Anderson, Trustee