Seattle Public Library -Libraries for All Branch Architect Selection Process, April 1999

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Capital Project Information New Central Library Neighborhood Branches Information for Architects, Consultants, Contractors & Bidders Oversight & Citizen Review Financial Summaries Archive Libraries for All Capital Program Office: capital.program@spl.org 1000 Fourth Ave. Seattle, WA 98104 206-386-4624		Branch Library Architect/Engineer Selection Process April 14, 1999 (Rev. Feb. 20, 2002) See also Architect/Engineer Request for Qualifications See also Summary of Information Conference (4/19/99) The Seattle Public Library (SPL) seeks three architect and engineer (A/E) teams to provide design services for three branch library projects located in Beacon Hill, Capitol Hill, and High Point. The High Point project is scheduled for completion in the year 2000; Beacon Hill and Capitol Hill libraries are scheduled for completion in 2001. Fuller descriptions of these projects can be found on the SPL Web site at the following address: http://www.spl.org/capplan/libforall/nlb/nlbdir.html. The projects will not require library programming services, but some will require analysis of site alternatives in addition to building and site design work. Submittal Requirements: A form 254 or 255 listing recent projects, references for those, and summary resumes of staff who would be assigned to the project. The names and roles of any proposed subconsultant firms should be clearly identified. A letter of interest stating whether the team is interested in only specific projects, or any of the three projects should be submitted to the attention of Alexandra Harris, Capital Program Director. Any illustrative material necessary to adequately describe relevant project experience. The total amount of material submitted should not exceed twenty two-sided 8 1/2 x 11" pages, or forty surfaces including the 254 or 255 form, illustrative material, letter, resumes, etc. Fifteen copies of this material should be provided to: Alexandra Harris, Seattle Public Library 1000 Fourth Avenue Seattle, WA 98104-1193 These materials must be submitted by 2 p.m. Wednesday, April 28, 1999. Information Conference An information conference will be held at 2 p.m. Monday, April 19, at the Central Library, 1000 4th Avenue, Lee Auditorium where interested firms may ask questions about the projects or selection process. Questions and answers from this session will be summarized in writing and distributed to all firms that sign in at the meeting, and any others who request copies. Selection Process Library staff will screen and sort the submittals to evaluate qualifications for performing the projects. Criteria used in evaluation will include: 1. Experience with projects of a similar scale and scope as the three branch libraries. 2. Experience working effectively with staff and client groups on architectural projects. 3. Record of effective schedule and budget management for projects of similar size. 4. Experience with library projects is preferred, but is not a requirement for consideration. 5. Experience working with public sector projects and processes will be valued, but is also not a requirement for consideration. 6. References from clients, contractors, and subconsultants your team has worked with recently. This initial staff review will create a list of firms qualified to do the projects. Community Involvement in A/E Selection Recommendation: The Library Board, Branch Librarians, and the City will identify representatives from each neighborhood to join with a Library Board representative and SPL staff in process to screen A/E teams. The list of qualified firms will be provided to these neighborhood advisors, and library staff will support the efforts of the advisors to evaluate the appropriateness of firms for the specific branch project. Representatives of the advisory groups and library staff will interview the teams, and recommend a selection to the Library Board. Selection decisions will be made by the Library Board. Interviews: Interviews for the Beacon Hill project will be held in the second week of June. Interviews for Capitol Hill and High Point will be forthcoming. Women and Minority Business Enterprise Utilization Like its general population, Seattle's business community is diverse. The City of Seattle encourages contractors to employ a workforce reflective of the region's diversity. The City encourages the utilization of minority-owned businesses (MBEs) and women-owned businesses (WBEs) (collectively, WMBEs), in all City contracts. Pre-notification, open solicitation, small business-oriented task grouping for subcontracts, and cooperative recruitment are beneficial contract management practices that aid in successful identification and incorporation of WMBEs into this contract. Contractors, bidders, and proposers shall not create barriers to open and fair opportunities for WMBEs to participate in all City contracts and to obtain or compete for contracts and subcontracts as sources of supplies, equipment, construction and services. In considering offers from and doing business with subcontractors and suppliers, the Contractor shall not discriminate on the basis of race, color, creed, religion, ethnicity, sex, age, nationality, marital status, sexual orientation, or the presence of any mental or physical disability in an otherwise qualified person. The City has a goal of 27 percent MWBE utilization on its public works/construction projects. This goal is not a preference, and the City does not grant preferential treatment based on either race or gender in the awarding of its contracts. Thus, whether the Contractor meets the City's WMBE goal in its bid or proposal will not be a consideration in the awarding of this contract. Content modified:16 April 1999 (rev 2/20/02) 12/30/2005 © 1999-2006 - The Seattle Public Library

Branch Library Architect/Engineer Selection Process

April 14, 1999 (Rev. Feb. 20, 2002)

The Seattle Public Library (SPL) seeks three architect and engineer (A/E) teams to provide design services for three branch library projects located in Beacon Hill, Capitol Hill, and High Point. The High Point project is scheduled for completion in the year 2000; Beacon Hill and Capitol Hill libraries are scheduled for completion in 2001. Fuller descriptions of these projects can be found on the SPL Web site at the following address: http://www.spl.org/capplan/libforall/nlb/nlbdir.html. The projects will not require library programming services, but some will require analysis of site alternatives in addition to building and site design work.

Submittal Requirements:

A form 254 or 255 listing recent projects, references for those, and summary resumes of staff who would be assigned to the project. The names and roles of any proposed subconsultant firms should be clearly identified.
A letter of interest stating whether the team is interested in only specific projects, or any of the three projects should be submitted to the attention of Alexandra Harris, Capital Program Director.
Any illustrative material necessary to adequately describe relevant project experience.

The total amount of material submitted should not exceed twenty two-sided 8 1/2 x 11" pages, or forty surfaces including the 254 or 255 form, illustrative material, letter, resumes, etc. Fifteen copies of this material should be provided to:

Alexandra Harris,
Seattle Public Library
1000 Fourth Avenue
Seattle, WA 98104-1193

These materials must be submitted by 2 p.m. Wednesday, April 28, 1999.

Information Conference

An information conference will be held at 2 p.m. Monday, April 19, at the Central Library, 1000 4th Avenue, Lee Auditorium where interested firms may ask questions about the projects or selection process. Questions and answers from this session will be summarized in writing and distributed to all firms that sign in at the meeting, and any others who request copies.

Selection Process

Library staff will screen and sort the submittals to evaluate qualifications for performing the projects. Criteria used in evaluation will include:

1. Experience with projects of a similar scale and scope as the three branch libraries.
2. Experience working effectively with staff and client groups on architectural projects.
3. Record of effective schedule and budget management for projects of similar size.
4. Experience with library projects is preferred, but is not a requirement for consideration.
5. Experience working with public sector projects and processes will be valued, but is also not a requirement for consideration.
6. References from clients, contractors, and subconsultants your team has worked with recently.

This initial staff review will create a list of firms qualified to do the projects.

Community Involvement in A/E Selection Recommendation:

The Library Board, Branch Librarians, and the City will identify representatives from each neighborhood to join with a Library Board representative and SPL staff in process to screen A/E teams. The list of qualified firms will be provided to these neighborhood advisors, and library staff will support the efforts of the advisors to evaluate the appropriateness of firms for the specific branch project. Representatives of the advisory groups and library staff will interview the teams, and recommend a selection to the Library Board. Selection decisions will be made by the Library Board.

Interviews:

Interviews for the Beacon Hill project will be held in the second week of June. Interviews for Capitol Hill and High Point will be forthcoming.

Women and Minority Business Enterprise Utilization

Like its general population, Seattle's business community is diverse. The City of Seattle encourages contractors to employ a workforce reflective of the region's diversity. The City encourages the utilization of minority-owned businesses (MBEs) and women-owned businesses (WBEs) (collectively, WMBEs), in all City contracts. Pre-notification, open solicitation, small business-oriented task grouping for subcontracts, and cooperative recruitment are beneficial contract management practices that aid in successful identification and incorporation of WMBEs into this contract.

Contractors, bidders, and proposers shall not create barriers to open and fair opportunities for WMBEs to participate in all City contracts and to obtain or compete for contracts and subcontracts as sources of supplies, equipment, construction and services. In considering offers from and doing business with subcontractors and suppliers, the Contractor shall not discriminate on the basis of race, color, creed, religion, ethnicity, sex, age, nationality, marital status, sexual orientation, or the presence of any mental or physical disability in an otherwise qualified person.

The City has a goal of 27 percent MWBE utilization on its public works/construction projects. This goal is not a preference, and the City does not grant preferential treatment based on either race or gender in the awarding of its contracts. Thus, whether the Contractor meets the City's WMBE goal in its bid or proposal will not be a consideration in the awarding of this contract.

Content modified:16 April 1999 (rev 2/20/02)

12/30/2005