Seattle Public Library -Libraries for All Branch Library Architect/Engineer Selection Process, November 2000

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Capital Project Information New Central Library Neighborhood Branches Information for Architects, Consultants, Contractors & Bidders Oversight & Citizen Review Financial Summaries Archive Libraries for All Capital Program Office: capital.program@spl.org 1000 Fourth Ave. Seattle, WA 98104 206-386-4624		Branch Library Architect/Engineer Selection Process Nov. 15, 2000 Return to Information for Architects, Contractors, and Consultants The Seattle Public Library seeks multiple architect and engineer (A/E) teams to provide design services for five branch library projects located in Wedgwood, Rainier Beach, Columbia City, the Central District and the International District. The North East (Wedgwood), Rainier Beach, and Douglass-Truth libraries are each planned to be expansions of existing buildings to 15,000 SF and the Columbia City Library to 11,278 SF. The International District branch is a 4,000 SF tenant improvement in the Village Square II development. Full descriptions of these projects can be found on the Library Web site at the following address: http://www.spl.org/capplan/libforall/nlb/nlbdir.html The projects will not require library programming services, but some will require analysis of site development alternatives in addition to building and site design work. A neighborhood libraries Universal Building Program is available on request or on the Library Web site at the following address: http://www.spl.org/lfa/neighborhoodlibs/ubbp/ubbpcontents.html Submittal Requirements: A cover letter stating which projects the team is interested in. Firms may be considered for any or all of the projects. Letters of interest specific to each project for which the team wants to be considered. Letters should be addressed to the Advisory Panel. Forms 254 and 255 listing recent projects, references for those, and summary resumés of staff members who would be assigned to the project. The names and roles of any proposed subconsultant firms should be clearly identified. Any illustrative materials necessary to adequately describe relevant project experience. The total amount of material submitted should not exceed 30 two-sided, 8 ½" x 11" pages, or 60 surfaces, including the 254 and 255 forms, illustrative material, letters, resumés, etc. Clearly state the library or libraries for which materials are being submitted. Fifteen copies of this material should be provided for the first project for which the firm would like to be considered and five additional copies with specific cover letters for each additional project. Materials may be mailed or hand delivered to: Alexandra Harris, Capital Program Director Seattle Public Library – 5^th Floor 1000 Fourth Avenue Seattle, WA 98104-1193 These materials must be submitted by 2 p.m. Tuesday, Dec. 12, 2000. Pre-Submittal Information Conference: Interested firms may ask questions about the projects or selection process at a pre-submittal information conference scheduled for 1:30 p.m. Thursday, Nov. 30, 2000, at the Central Library, 1000 Fourth Ave., Lee Auditorium. Questions and answers from this session will be summarized in writing and distributed to all firms that sign in at the meeting, and any others who request copies. Selection Process: Library staff will screen and sort the submittals to evaluate qualifications for performing the projects. Criteria used in evaluation will include: Overall design quality as demonstrated in the material submitted. Experience with projects of a similar scale and scope as the branch libraries. Experience working effectively with staff and client groups on architectural projects. Record of effective schedule and budget management for projects of similar size. Experience with library projects is preferred, but is not a requirement for consideration. Experience working with public sector projects and processes is valued, but is not a requirement for consideration. References from clients, contractors and subconsultants your team has worked with recently. Additional criteria used in the evaluation of teams interested in the North East, Columbia and Douglass-Truth projects will include: Experience with architecturally significant structures and demonstrated sensitivity to the original building. This initial staff review will create a list of firms qualified to do the projects. Community Involvement in A/E Selection Recommendation: The Library Board, branch staff, and the City will identify representatives from each neighborhood to join with a Library Board representative and Library staff to screen A/E teams. The list of qualified firms will be provided to these neighborhood advisers, and library staff will support their efforts to evaluate the appropriateness of firms for the specific branch project. The advisory groups and library staff will interview the teams, and recommend a selection to the Library Board. Selection decisions will be made by the Library Board. Teams selected to interview may be asked to participate in a community open house. Interviews: A separate interview process will be held for each project. Interviews will likely occur in the first quarter of 2001. Women and Minority Business Enterprise Utilization: Like its general population, Seattle's business community is diverse. The City of Seattle encourages contractors to employ a workforce reflective of the region's diversity. The City encourages the utilization of minority-owned businesses (MBEs) and women-owned businesses (WBEs) (collectively, WMBEs), in all City contracts. Pre-notification, open solicitation, small business-oriented task grouping for subcontracts, and cooperative recruitment are beneficial contract management practices that aid in successful identification and incorporation of WMBEs into this contract. Contractors, bidders, and proposers shall not create barriers to open and fair opportunities for WMBEs to participate in all City contracts and to obtain or compete for contracts and subcontracts as sources of supplies, equipment, construction and services. In considering offers from and doing business with subcontractors and suppliers, the contractor shall not discriminate on the basis of race, color, creed, religion, ethnicity, sex, age, nationality, marital status, sexual orientation, or the presence of any mental or physical disability in an otherwise qualified person. The City has a goal of 27 percent WMBE utilization on its public works/construction projects. This goal is not a preference, and the City does not grant preferential treatment based on either race or gender in awarding its contracts. Thus, whether the contractor meets the City's WMBE goal in its bid or proposal will not be a consideration in awarding this contract. Dates of Advertisement in the Daily Journal of Commerce: November 15, 2000 November 20, 2000 Content modified: 15 November 2000 12/30/2005 © 1999-2006 - The Seattle Public Library

Branch Library Architect/Engineer Selection Process

Nov. 15, 2000

Return to Information for Architects, Contractors, and Consultants

The Seattle Public Library seeks multiple architect and engineer (A/E) teams to provide design services for five branch library projects located in Wedgwood, Rainier Beach, Columbia City, the Central District and the International District. The North East (Wedgwood), Rainier Beach, and Douglass-Truth libraries are each planned to be expansions of existing buildings to 15,000 SF and the Columbia City Library to 11,278 SF. The International District branch is a 4,000 SF tenant improvement in the Village Square II development. Full descriptions of these projects can be found on the Library Web site at the following address:

http://www.spl.org/capplan/libforall/nlb/nlbdir.html

The projects will not require library programming services, but some will require analysis of site development alternatives in addition to building and site design work. A neighborhood libraries Universal Building Program is available on request or on the Library Web site at the following address:

http://www.spl.org/lfa/neighborhoodlibs/ubbp/ubbpcontents.html

Submittal Requirements:

A cover letter stating which projects the team is interested in. Firms may be considered for any or all of the projects.
Letters of interest specific to each project for which the team wants to be considered. Letters should be addressed to the Advisory Panel.
Forms 254 and 255 listing recent projects, references for those, and summary resumés of staff members who would be assigned to the project. The names and roles of any proposed subconsultant firms should be clearly identified.
Any illustrative materials necessary to adequately describe relevant project experience.

The total amount of material submitted should not exceed 30 two-sided, 8 ½" x 11" pages, or 60 surfaces, including the 254 and 255 forms, illustrative material, letters, resumés, etc. Clearly state the library or libraries for which materials are being submitted. Fifteen copies of this material should be provided for the first project for which the firm would like to be considered and five additional copies with specific cover letters for each additional project. Materials may be mailed or hand delivered to:

Alexandra Harris,
Capital Program Director
Seattle Public Library – 5^th Floor
1000 Fourth Avenue
Seattle, WA 98104-1193

These materials must be submitted by 2 p.m. Tuesday, Dec. 12, 2000.

Pre-Submittal Information Conference:

Interested firms may ask questions about the projects or selection process at a pre-submittal information conference scheduled for 1:30 p.m. Thursday, Nov. 30, 2000, at the Central Library, 1000 Fourth Ave., Lee Auditorium. Questions and answers from this session will be summarized in writing and distributed to all firms that sign in at the meeting, and any others who request copies.

Selection Process:

Library staff will screen and sort the submittals to evaluate qualifications for performing the projects. Criteria used in evaluation will include:

Overall design quality as demonstrated in the material submitted.
Experience with projects of a similar scale and scope as the branch libraries.
Experience working effectively with staff and client groups on architectural projects.
Record of effective schedule and budget management for projects of similar size.
Experience with library projects is preferred, but is not a requirement for consideration.
Experience working with public sector projects and processes is valued, but is not a requirement for consideration.
References from clients, contractors and subconsultants your team has worked with recently.

Additional criteria used in the evaluation of teams interested in the North East, Columbia and Douglass-Truth projects will include:

Experience with architecturally significant structures and demonstrated sensitivity to the original building.

This initial staff review will create a list of firms qualified to do the projects.

Community Involvement in A/E Selection Recommendation:

The Library Board, branch staff, and the City will identify representatives from each neighborhood to join with a Library Board representative and Library staff to screen A/E teams. The list of qualified firms will be provided to these neighborhood advisers, and library staff will support their efforts to evaluate the appropriateness of firms for the specific branch project. The advisory groups and library staff will interview the teams, and recommend a selection to the Library Board. Selection decisions will be made by the Library Board.

Teams selected to interview may be asked to participate in a community open house.

Interviews:

A separate interview process will be held for each project. Interviews will likely occur in the first quarter of 2001.

Women and Minority Business Enterprise Utilization:

Like its general population, Seattle's business community is diverse. The City of Seattle encourages contractors to employ a workforce reflective of the region's diversity. The City encourages the utilization of minority-owned businesses (MBEs) and women-owned businesses (WBEs) (collectively, WMBEs), in all City contracts. Pre-notification, open solicitation, small business-oriented task grouping for subcontracts, and cooperative recruitment are beneficial contract management practices that aid in successful identification and incorporation of WMBEs into this contract.

Contractors, bidders, and proposers shall not create barriers to open and fair opportunities for WMBEs to participate in all City contracts and to obtain or compete for contracts and subcontracts as sources of supplies, equipment, construction and services. In considering offers from and doing business with subcontractors and suppliers, the contractor shall not discriminate on the basis of race, color, creed, religion, ethnicity, sex, age, nationality, marital status, sexual orientation, or the presence of any mental or physical disability in an otherwise qualified person.

The City has a goal of 27 percent WMBE utilization on its public works/construction projects. This goal is not a preference, and the City does not grant preferential treatment based on either race or gender in awarding its contracts. Thus, whether the contractor meets the City's WMBE goal in its bid or proposal will not be a consideration in awarding this contract.

Dates of Advertisement in the Daily Journal of Commerce:

November 15, 2000
November 20, 2000

Content modified: 15 November 2000

12/30/2005