Seattle Public Library -Libraries for All Branch Architect Conference 12/21/99

Libraries for All Index Library Home Page
Capital Project Information New Central Library Neighborhood Branches Information for Architects, Consultants, Contractors & Bidders Oversight & Citizen Review Financial Summaries Archive Libraries for All Capital Program Office: capital.program@spl.org 1000 Fourth Ave. Seattle, WA 98104 206-386-4624		2^nd Round BRANCH Architect Information Conference Seattle Public Library, Central Library, Lee Auditorium 11:00 a.m.-12:00 p.m. December 21, 1999 Seattle Public Library, Libraries for All Capital Program Return to Information for Architects, Contractors, and Consultants I. INTRODUCTIONS City Librarian Deborah L. Jacobs made introductory comments, and spoke of her hopes and aspirations for these projects. Staff present were as follows: Alex Harris, Capital Projects Director David Kunselman, Capital Project Manager Douglas Bailey, Capital Project Manager Stacy Carter, Capital Program Assistant Capital Projects Director Alex Harris discussed the following: There will be a lot of community involvement This is the 2^nd round of branch architect/engineer selections, and there will be more to come Capital Projects Manager Douglas Bailey discussed: Architect Selection Process Staff screening A/E selection advisory committee screening Interviews Board makes selection Project selection will begin in January and be one project at a time Capital Projects Manager David Kunselman discussed: Specific Project Information Ballard New 15,000 SF MACC: 3.2m Greenwood New 15,000 SF MACC: 3.4m Lake City Addition 9,000 SF to 15,000 SF MACC: 1.8m Green Lake/West Seattle 1910 Historic Carnegie Libraries (one firm) Green Lake: Interiors, windows, mechanical (air conditioning), electrical (wiring, lighting) MACC: .4m West Seattle: Basement converted to multi-purpose meeting – 2,323 SF Interiors, windows, mechanical (air conditioning), electrical (wiring, lighting) MACC: .5m Alex Harris reviewed commonly asked questions from the 1^st Branch Library submittal: Q. How important is library experience? It is preferred, but not required Public experience is also preferred Q. What about the submittal format? Letters of interest specific to each project 15 copies for first project, 5 additional copies for each additional project you are submitting for Add appropriate information if interested in Green Lake/West Seattle Q. Where to find additional information: www.spl.org II. QUESTION & ANSWER SESSION Q. Site selection process: What is time frame, given the intricate negotiations that must take place to acquire new sites? A. We may ask firms selected through this process to help with the analysis of a narrowed list of site alternatives. The projects included in this advertisement are ones where we expect to be able to proceed relatively quickly with site selection. In the case of Ballard, siting alternatives have been narrowed and reflect joint planning with the Municipal Center project. In the case of Greenwood, a first public discussion of siting alternatives will be held January 24^th. Lake City is planned as an addition to an existing library. The two renovations do not, of course, involve site selection. Q. What is the schedule for design on the two Carnegie projects? A. We would like to be able to have the architect selection for this pair of projects occur concurrently with the new library projects. We will provide further information on the timing of the selection process for these as soon as it is confirmed. The project completion dates are by the end of 2001. Q. What is the status of the Branch programming? A. A staff branch programming committee has worked with a consultant team and completed a draft document that is now being reviewed by all Seattle Public Library staff. The Board of Trustees will be reviewing this document at their January meeting, with a goal to adopt it then or soon after. It is customized for different size branch projects and will be available for use by the time these projects begin. Q. What is the square footage of existing Greenwood? Is the current site being considered for the new Branch? A. The current building is 7,085sf; the new Branch will be 15,000sf. Yes, the current site is one of the five currently being reviewed. Q. Do you want each team to present a full roster of consultants, i.e. library and cost consultants? A. Each team needs to present a comprehensive team including all services you would need to accomplish the project. We will, however, be providing the selected team with a technology consultant that will be used on all projects in the Libraries for All program, to plan the technological systems common to all SPL facilities. Your electrical subconsultant will be required to adapt generalized, program-wide specifications to the particular project. Q. What are the components of the Program? A. All the branch library projects will include the principal elements of: entry/public restrooms collection areas & reading rooms back of house delivery areas, workrooms and offices meeting rooms: depending on Branch size, these may include small study rooms, as well as larger rooms for library programs and public meetings The program is structured to provide a template, with differing sizes and groups of components for differing branch sizes. Q. What are the site alternatives for Greenwood? A. These are now being developed. There will be a public meeting at 7:00pm, January 24^th at the Greenwood Senior Activities Center. We will show the sites being evaluated, and ask the community for any additional sites that should be considered. Q. What are the attributes you look for in a firm to key into the public process? A. The Library Board places a high value on design quality, since the buildings are long term investments in each community. In addition to design skills, the team should include the skills to run a public meeting, listen well, and explain your work to a diverse audience. However, SPL will be involved in these meetings and will work with you to create the structure and schedule for the public meetings. Q. Where do you look for MWBE certification? A. The provisions of Seattle Municipal Code ("SMC") 20.46A as well as Chapter 6 of the City of Seattle "General Rules of Consultant Contracting" are administered by Executive Services Department (ESD) of the City of Seattle. These are the guidelines in place since 1994 for all City contracting. Compliance with these provisions is now encouraged and monitored, but set aside percentages are no longer used. The City relies on certification of WMBE firms performed by the State Office of Minority and Women’s Business Enterprises (OMWBE). III. CONCLUSION Capital Projects Director Alex Harris concluded the meeting shortly after 11:40 a.m., and indicated the sign up sheet information as well as the Q&A would be posted to the Library website. Content modified: 27 december 1999 12/30/2005 © 1999-2006 - The Seattle Public Library

2^nd Round BRANCH Architect Information Conference

Seattle Public Library, Central Library, Lee Auditorium
11:00 a.m.-12:00 p.m.
December 21, 1999

Seattle Public Library, Libraries for All Capital Program
Return to Information for Architects, Contractors, and Consultants

I. INTRODUCTIONS

City Librarian Deborah L. Jacobs made introductory comments, and spoke of her hopes and aspirations for these projects. Staff present were as follows:

Alex Harris, Capital Projects Director

David Kunselman, Capital Project Manager

Douglas Bailey, Capital Project Manager

Stacy Carter, Capital Program Assistant

Capital Projects Director Alex Harris discussed the following:

There will be a lot of community involvement
This is the 2^nd round of branch architect/engineer selections, and there will be more to come

Capital Projects Manager Douglas Bailey discussed:

Architect Selection Process

Staff screening

A/E selection advisory committee screening

Interviews

Board makes selection

Project selection will begin in January and be one project at a time

Capital Projects Manager David Kunselman discussed:

Specific Project Information

Ballard
    New 15,000 SF
    MACC: 3.2m

Greenwood
    New 15,000 SF
    MACC: 3.4m

Lake City
    Addition 9,000 SF to 15,000 SF
    MACC: 1.8m

Green Lake/West Seattle
    1910 Historic Carnegie Libraries (one firm)
    Green Lake: Interiors, windows, mechanical (air conditioning), electrical (wiring, lighting)
    MACC: .4m

West Seattle: Basement converted to multi-purpose meeting – 2,323 SF
    Interiors, windows, mechanical (air conditioning), electrical (wiring, lighting)
    MACC: .5m

Alex Harris reviewed commonly asked questions from the 1^st Branch Library submittal:

Q. How important is library experience?

It is preferred, but not required

Public experience is also preferred

Q. What about the submittal format?

Letters of interest specific to each project

15 copies for first project, 5 additional copies for each additional project you are submitting for

Add appropriate information if interested in Green Lake/West Seattle

Q. Where to find additional information:

www.spl.org

II. QUESTION & ANSWER SESSION

Q. Site selection process: What is time frame, given the intricate negotiations that must take place to acquire new sites?

A. We may ask firms selected through this process to help with the analysis of a narrowed list of site alternatives. The projects included in this advertisement are ones where we expect to be able to proceed relatively quickly with site selection. In the case of Ballard, siting alternatives have been narrowed and reflect joint planning with the Municipal Center project. In the case of Greenwood, a first public discussion of siting alternatives will be held January 24^th. Lake City is planned as an addition to an existing library. The two renovations do not, of course, involve site selection.

Q. What is the schedule for design on the two Carnegie projects?

A. We would like to be able to have the architect selection for this pair of projects occur concurrently with the new library projects. We will provide further information on the timing of the selection process for these as soon as it is confirmed. The project completion dates are by the end of 2001.

Q. What is the status of the Branch programming?

A. A staff branch programming committee has worked with a consultant team and completed a draft document that is now being reviewed by all Seattle Public Library staff. The Board of Trustees will be reviewing this document at their January meeting, with a goal to adopt it then or soon after. It is customized for different size branch projects and will be available for use by the time these projects begin.

Q. What is the square footage of existing Greenwood? Is the current site being considered for the new Branch?

A. The current building is 7,085sf; the new Branch will be 15,000sf. Yes, the current site is one of the five currently being reviewed.

Q. Do you want each team to present a full roster of consultants, i.e. library and cost consultants?

A. Each team needs to present a comprehensive team including all services you would need to accomplish the project. We will, however, be providing the selected team with a technology consultant that will be used on all projects in the Libraries for All program, to plan the technological systems common to all SPL facilities. Your electrical subconsultant will be required to adapt generalized, program-wide specifications to the particular project.

Q. What are the components of the Program?

A. All the branch library projects will include the principal elements of:

entry/public restrooms

collection areas & reading rooms

back of house delivery areas, workrooms and offices

meeting rooms: depending on Branch size, these may include small study rooms, as well as larger rooms for library programs and public meetings

The program is structured to provide a template, with differing sizes and groups of components for differing branch sizes.

Q. What are the site alternatives for Greenwood?

A. These are now being developed. There will be a public meeting at 7:00pm, January 24^th at the Greenwood Senior Activities Center. We will show the sites being evaluated, and ask the community for any additional sites that should be considered.

Q. What are the attributes you look for in a firm to key into the public process?

A. The Library Board places a high value on design quality, since the buildings are long term investments in each community. In addition to design skills, the team should include the skills to run a public meeting, listen well, and explain your work to a diverse audience. However, SPL will be involved in these meetings and will work with you to create the structure and schedule for the public meetings.

Q. Where do you look for MWBE certification?

A. The provisions of Seattle Municipal Code ("SMC") 20.46A as well as Chapter 6 of the City of Seattle "General Rules of Consultant Contracting" are administered by Executive Services Department (ESD) of the City of Seattle. These are the guidelines in place since 1994 for all City contracting. Compliance with these provisions is now encouraged and monitored, but set aside percentages are no longer used. The City relies on certification of WMBE firms performed by the State Office of Minority and Women’s Business Enterprises (OMWBE).

III. CONCLUSION

Capital Projects Director Alex Harris concluded the meeting shortly after 11:40 a.m., and indicated the sign up sheet information as well as the Q&A would be posted to the Library website.

Content modified: 27 december 1999

12/30/2005

2nd Round BRANCH Architect Information Conference

2^nd Round BRANCH Architect Information Conference