Seattle Public Library -Libraries for All, 5th Round Branch Architect Information Conference

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Capital Project Information New Central Library Neighborhood Branches Information for Architects, Consultants, Contractors & Bidders Oversight & Citizen Review Financial Summaries Archive Libraries for All Capital Program Office: capital.program@spl.org 1000 Fourth Ave. Seattle, WA 98104 206-386-4624		5th Round Branch Architect Information Conference The Seattle Public Library Central Library Level 4, Howard S. Wright Family & Janet W. Ketcham Meeting Room 11 a.m. Thursday, May 27, 2004 Sign-In Sheet (PDF, requires Acrobat Reader) I. INTRODUCTIONS Capital Program Director Alexandra Harris made introductory comments, and introduced the following Library capital program office staff members: David Kunselman, senior capital projects manager Justine Kim, capital projects manager Frank Coulter, capital projects manager *Capital Program Director Alexandra Harris discussed the following:* There will be a lot of community and staff involvement. The community is represented and involved during the architect selection and design processes, as well as during artist selection processes. This is the fifth and final round of branch library architect selections, and includes four branch libraries: Magnolia, Broadview, University and Queen Anne. An architect for the Madrona-Sally Goldmark Branch, which is a small-scale interior remodel project, will be selected from the city of Seattle small projects roster. For additional information on how to get on the city ’s small projects roster, go to http://www.seattle.gov/contract/smlpubwks.htm *Senior Capital Projects Manager David Kunselman discussed the following:* Architect Selection Process Submittals must be received by 2 p.m. Friday, June 4, 2004, in the Central Library’s 11th floor capital program office. Mail to: Alexandra Harris, capital program director, The Seattle Public Library, 1000 Fourth Ave., Seattle, WA 98104. Library staff members from the capital program office and neighborhood libraries will do initial qualification screening of proposals. Architect selection advisory panel screening (the advisory panel generally is comprised of capital program office staff, community and design commission representatives, staff from neighborhood libraries, and the Library Board branch steward). The Library will run selections sequentially, not concurrently, i.e., architects for each project will be selected one at a time. One firm may be selected for multiple projects (e.g. possible pairing of Carnegie branches). You are not excluded from being selected for more than one project, although, all things being equal, the Library Board will make every effort to spread work among firms. Interviews will be conducted by the architect selection advisory panel for each branch. Past advisory panels have interviewed three to five firms per project. Library Board makes the selection in public session, usually at its regular monthly board meeting. The architect selection process will begin in July, likely with either Magnolia or Broadview (order of project selections still being determined). *Capital Projects Manager Justine Kim discussed the following:* Specific Project Information Magnolia Renovation and expansion: currently 5,904 square feet Landmark building Overall project budget: $875,727 + Opportunity Funds of $1,624,365 for 1,800-square-foot addition. (First step: feasibility assessment of expansion.) Broadview Expansion: growing from 8,405 to 15,000 square feet Overall project budget: $3,650,394 Additional, adjacent property has already been acquired for this project, so site selection and property acquisition will not be part of this project Queen Anne Renovation: currently 7,931 square feet Carnegie branch and landmark building Overall project budget: $550,662 + Opportunity Funds of $101,523 for relocation of staff and public spaces University Renovation: currently 8,140 square feet Carnegie branch and landmark building Overall project budget: The budget is $791,950, although an additional $211,938 has been set aside to pay for technology, exterior and interior capital improvements, and landscaping work. These figures are not the project maximum allowable construction cost, but rather are the complete branch budget figures. Capital Projects Manager Frank Coulter covered the following:* Q. How important is library experience? It will be considered, but not required. Public experience also preferred but not required. Carnegie branches special process considerations: All the branches except the Broadview Branch are historic landmarks. The Queen Anne, University and Magnolia branches will go before the local Landmarks Preservation Board and its Architectural Review Committee (ARC) for design review and approval prior to permitting. The Broadview Branch will go before the Seattle Design Committee for design review. Q. What about the submittal format? Letters of interest specific to each project for which you would like to be considered. Letters should be addressed to Alexandra Harris c/o the Capital Program Office. 15 submittals for the first project, 15 additional submittals for two or more projects. The submittals should be identical; the cover letters per project should detail your interest in a specific project. You are welcome to create individual submittals for each project for which you would like to be considered, but do not need to. If you take this approach, 15 submittals for each project are needed. Federal forms: 330, 254, 255. Completed forms are not required; the intent is that you convey the information normally contained in these forms to us. Subcontractors do not need to complete the federal forms, although we do need to know how the subcontractor works with your team to assist in the screening process. Q. Where to find additional information: The Library’s Web site: www.spl.org, select “Libraries for All Building Program.” Additionally, the Library’s Universal Building Program for branches is available at http://www.spl.org/lfa/universalbranchbldgprogram/ubbpcontents.html II. QUESTION & ANSWER SESSION Q. Is a library consultant specialist needed on the team? A. Not necessarily. It depends on the firm’s experience. You will not be excluded from consideration if you do not have library experience. Q. Did you say the property for the Broadview Branch expansion has been acquired? A. Yes, two parcels adjacent to the branch were acquired early on in the building program. Both parcels have houses that are currently being rented until the parcels are needed. The addresses for those parcels are 12748 Palatine N. (single-family residence) and 12747-49 Greenwood Ave. N. (duplex). Q. Do you anticipate more Foundation funding to be available? A. No. We do not expect these budgets to increase. Q. Clarification of the submittal requirements: If a firm is going out for two projects, how many submittals do you want? A. 30 submittals and two separate letters of interest, one for each project. Q. If your firm is creating four specific submittals for each of the four projects, how many submittals are required? A. 15 per project, so 60. Q. Is the Library doing a pilot study for efficient space usage for Queen Anne? A. No. There are some models for circulation desks we have developed with Neighborhood Library Services based on how staff functions in branches, but we are not involved in any active pilot study now. Q. What if I have a question after this meeting? A. Our intention was for questions to be asked during the meeting in order to share information equitably. However, if you have questions later, please contact Alexandra Harris at 386-4145 or via e-mail alex.harris@spl.org. Q. Will the International Building Code apply to these projects? A. Yes, any project applying for permitting after August 2004 is subject to this code. Additional information can be found at the City’s Department of Planning and Development Web page at http://www.seattle.gov/dpd/techcodes/. Q. Is there a standard expectation of which subconsultants to include? Are there specific disciplines you would expect to see? A. In general, past projects have included communications systems, electrical, some structural and occasionally landscape work. We rarely rank subs high on the criteria for screening or selection. Rather, we’re interested in knowing, of the subs you’ve listed, if you’ve worked together before; you should communicate clearly why the team you are proposing would work well on the project for which you wish to be considered. Q. How high is prior library experience ranked on your criteria? A. We really consider who would be the best firm for each project. Q. Is there more detail on the project budgets available? A. Yes, but we would prefer you focus on the overall budget for now. At the initial screening stage, it isn’t imperative to have more detail, although we can provide more if you are selected for interviews. Q. Is it a possibility more property would be acquired for the Magnolia Branch? A. No, we do not anticipate doing so. Q. What is the status of the Magnolia Branch project? A. In October 2000, the Library Board approved spending an additional $1,624,365 for an approximate 1,800-square-foot addition to the existing 5,904-square-foot branch. The architect chosen for the Magnolia project will first need to assess the feasibility of the expansion, and the impact of expansion on the site and existing building. Q. To whom should the letters of interest be addressed? A. Alexandra Harris, the capital program director. Submittals must be received by 2 p.m. Friday, June 4 at The Seattle Public Library, 1000 Fourth Ave., 11th floor, Seattle, WA 98104. III. CONCLUSION It was reiterated the sign-in sheet and meeting recap would be sent to all information conference attendees and posted to the Library’s Web site at www.spl.org within the next few days. Content modified:June 2, 2004 12/30/2005 © 1999-2006 - The Seattle Public Library

5th Round Branch Architect Information Conference

The Seattle Public Library
Central Library
Level 4, Howard S. Wright Family & Janet W. Ketcham Meeting Room
11 a.m. Thursday, May 27, 2004

Sign-In Sheet (PDF, requires Acrobat Reader)

I. INTRODUCTIONS
Capital Program Director Alexandra Harris made introductory comments, and introduced the following Library capital program office staff members:

David Kunselman, senior capital projects manager
Justine Kim, capital projects manager
Frank Coulter, capital projects manager

Capital Program Director Alexandra Harris discussed the following:

There will be a lot of community and staff involvement. The community is represented and involved during the architect selection and design processes, as well as during artist selection processes.
This is the fifth and final round of branch library architect selections, and includes four branch libraries: Magnolia, Broadview, University and Queen Anne. An architect for the Madrona-Sally Goldmark Branch, which is a small-scale interior remodel project, will be selected from the city of Seattle small projects roster. For additional information on how to get on the city ’s small projects roster, go to http://www.seattle.gov/contract/smlpubwks.htm

Senior Capital Projects Manager David Kunselman discussed the following:

Architect Selection Process

Submittals must be received by 2 p.m. Friday, June 4, 2004, in the Central Library’s 11th floor capital program office. Mail to: Alexandra Harris, capital program director, The Seattle Public Library, 1000 Fourth Ave., Seattle, WA 98104.
Library staff members from the capital program office and neighborhood libraries will do initial qualification screening of proposals.
Architect selection advisory panel screening (the advisory panel generally is comprised of capital program office staff, community and design commission representatives, staff from neighborhood libraries, and the Library Board branch steward). The Library will run selections sequentially, not concurrently, i.e., architects for each project will be selected one at a time.
One firm may be selected for multiple projects (e.g. possible pairing of Carnegie branches). You are not excluded from being selected for more than one project, although, all things being equal, the Library Board will make every effort to spread work among firms.
Interviews will be conducted by the architect selection advisory panel for each branch. Past advisory panels have interviewed three to five firms per project.
Library Board makes the selection in public session, usually at its regular monthly board meeting.
The architect selection process will begin in July, likely with either Magnolia or Broadview (order of project selections still being determined).

Capital Projects Manager Justine Kim discussed the following:

Specific Project Information

Magnolia
Renovation and expansion: currently 5,904 square feet
Landmark building
Overall project budget*: $875,727 + Opportunity Funds of $1,624,365 for 1,800-square-foot addition. (First step: feasibility assessment of expansion.)
Broadview
Expansion: growing from 8,405 to 15,000 square feet
Overall project budget*: $3,650,394
Additional, adjacent property has already been acquired for this project, so site selection and property acquisition will not be part of this project
Queen Anne
Renovation: currently 7,931 square feet
Carnegie branch and landmark building
Overall project budget*: $550,662 + Opportunity Funds of $101,523 for relocation of staff and public spaces
University
Renovation: currently 8,140 square feet
Carnegie branch and landmark building
Overall project budget*: The budget is $791,950, although an additional $211,938 has been set aside to pay for technology, exterior and interior capital improvements, and landscaping work.

*These figures are not the project maximum allowable construction cost, but rather are the complete branch budget figures.

Capital Projects Manager Frank Coulter covered the following:

Q. How important is library experience?

It will be considered, but not required.
Public experience also preferred but not required.
Carnegie branches special process considerations: All the branches except the Broadview Branch are historic landmarks. The Queen Anne, University and Magnolia branches will go before the local Landmarks Preservation Board and its Architectural Review Committee (ARC) for design review and approval prior to permitting. The Broadview Branch will go before the Seattle Design Committee for design review.

Q. What about the submittal format?

Letters of interest specific to each project for which you would like to be considered. Letters should be addressed to Alexandra Harris c/o the Capital Program Office.
15 submittals for the first project, 15 additional submittals for two or more projects. The submittals should be identical; the cover letters per project should detail your interest in a specific project. You are welcome to create individual submittals for each project for which you would like to be considered, but do not need to. If you take this approach, 15 submittals for each project are needed.
Federal forms: 330, 254, 255. Completed forms are not required; the intent is that you convey the information normally contained in these forms to us. Subcontractors do not need to complete the federal forms, although we do need to know how the subcontractor works with your team to assist in the screening process.

Q. Where to find additional information:

The Library’s Web site: www.spl.org, select “Libraries for All Building Program.” Additionally, the Library’s Universal Building Program for branches is available at http://www.spl.org/lfa/universalbranchbldgprogram/ubbpcontents.html

II. QUESTION & ANSWER SESSION

Q. Is a library consultant specialist needed on the team?
A. Not necessarily. It depends on the firm’s experience. You will not be excluded from consideration if you do not have library experience.

Q. Did you say the property for the Broadview Branch expansion has been acquired?
A. Yes, two parcels adjacent to the branch were acquired early on in the building program. Both parcels have houses that are currently being rented until the parcels are needed. The addresses for those parcels are 12748 Palatine N. (single-family residence) and 12747-49 Greenwood Ave. N. (duplex).

Q. Do you anticipate more Foundation funding to be available?
A. No. We do not expect these budgets to increase.

Q. Clarification of the submittal requirements: If a firm is going out for two projects, how many submittals do you want?
A. 30 submittals and two separate letters of interest, one for each project.

Q. If your firm is creating four specific submittals for each of the four projects, how many submittals are required?
A. 15 per project, so 60.

Q. Is the Library doing a pilot study for efficient space usage for Queen Anne?
A. No. There are some models for circulation desks we have developed with Neighborhood Library Services based on how staff functions in branches, but we are not involved in any active pilot study now.

Q. What if I have a question after this meeting?
A. Our intention was for questions to be asked during the meeting in order to share information equitably. However, if you have questions later, please contact Alexandra Harris at 386-4145 or via e-mail alex.harris@spl.org.

Q. Will the International Building Code apply to these projects?
A. Yes, any project applying for permitting after August 2004 is subject to this code. Additional information can be found at the City’s Department of Planning and Development Web page at http://www.seattle.gov/dpd/techcodes/.

Q. Is there a standard expectation of which subconsultants to include? Are there specific disciplines you would expect to see?
A. In general, past projects have included communications systems, electrical, some structural and occasionally landscape work. We rarely rank subs high on the criteria for screening or selection. Rather, we’re interested in knowing, of the subs you’ve listed, if you’ve worked together before; you should communicate clearly why the team you are proposing would work well on the project for which you wish to be considered.

Q. How high is prior library experience ranked on your criteria?
A. We really consider who would be the best firm for each project.

Q. Is there more detail on the project budgets available?
A. Yes, but we would prefer you focus on the overall budget for now. At the initial screening stage, it isn’t imperative to have more detail, although we can provide more if you are selected for interviews.

Q. Is it a possibility more property would be acquired for the Magnolia Branch?
A. No, we do not anticipate doing so.

Q. What is the status of the Magnolia Branch project?
A. In October 2000, the Library Board approved spending an additional $1,624,365 for an approximate 1,800-square-foot addition to the existing 5,904-square-foot branch. The architect chosen for the Magnolia project will first need to assess the feasibility of the expansion, and the impact of expansion on the site and existing building.

Q. To whom should the letters of interest be addressed?
A. Alexandra Harris, the capital program director. Submittals must be received by 2 p.m. Friday, June 4 at The Seattle Public Library, 1000 Fourth Ave., 11th floor, Seattle, WA 98104.

III. CONCLUSION
It was reiterated the sign-in sheet and meeting recap would be sent to all information conference attendees and posted to the Library’s Web site at www.spl.org within the next few days.

Content modified:June 2, 2004

12/30/2005